FEATURES OF THE HELICONIAN HALL
GROUND FLOOR: A regular venue rental includes the use of the main Hall, boardroom, kitchen, and accessible single-stall washroom. LOWER LEVEL: Larger women's and men's multi-stall washrooms (each with a sizeable cloakroom). There is also a small lounge.
Our main floor is barrier-free -- all areas can be accessed without stairs. A mobility ramp is located on the north side of our building (up our driveway).
Our main floor is barrier-free -- all areas can be accessed without stairs. A mobility ramp is located on the north side of our building (up our driveway).
CAPACITY
MAXIMUM EVENT SIZE:
Click Here for a PDF Floor Plan of the Heliconian Hall
- 124 persons is our absolute maximum building capacity, as per Toronto fire code. This includes all performers, volunteers, Hall staff, catering staff, photographers and attendees/guests. The renter is responsible for limiting the number of people in the building during their event.
- 105 persons for events seated at tables.
- 91 persons for any event at which alcohol is served (excludes catering, serving, and building staff)
Click Here for a PDF Floor Plan of the Heliconian Hall
INCLUDED AMENITIES and furniture
The following are all included in your rental:
HELICONIAN STAFF
· A trained Heliconian staff member will be onsite during your entire rental. They are responsible for safety & security in the building, and can answer your facility questions.
PRE-ARRANGED SETUP
· The Hall will be set up as per your floorplan and tech needs, in advance of your booked time.
STEINWAY GRAND PIANO
· Renters may use our Steinway Model B grand piano (size: 6’11”). It may be moved anywhere on the raised stage area, but it cannot be removed from the stage for rental events. Please treat it as the special high-end instrument that it is, and supervise all young guests at your event.
AUDIENCE CHAIRS
· 110 matching blue chairs, upholstered.
FOLDING TABLES
· Six 6' tables and five 8' tables (all 29.5 inches wide). Renters should bring their own tablecloths.
COCKTAIL TABLES
· Six round tables available (diameter 26.5”, height 44”).
MUSIC STANDS
· Six non-collapsible metal music stands are available.
SPEAKER'S PODIUM
· Wooden lectern-style podium for presentations and speeches.
KITCHEN
· All major appliances may be used such as refrigerator, freezer, oven, microwave and dishwasher.
· The following items are available to renters: electric kettle, serving platters and bowls, water pitchers.
Please note: The Heliconian Club's formal dishes, teacups, and cutlery are not available to renters. However we are happy to offer our cocktail plates, water glasses or wine glasses as rental extras for your event (additonal fees apply).
For larger dining events, we encourage you to arrange with your own party supply company. All deliveries and pickups for rented party supplies must be confirmed with the Hall at least 1 week in advance.
Renters are welcome to hire any caterer or party rental company they wish - we do not have preferred suppliers. Advance catering deliveries can be arranged with the Hall. Refrigerated storage space is available.
HARVEST TABLE
· The rear Boardroom has a large oak table (48 inches wide, 53 inches long; expandable to a maximum length of 94 inches). It can be used as a food table, meeting table, or for merchandise display. It is on wheels, but must be left in the rear Boardroom.
WOODEN BAR COUNTER
· There is a movable wooden bar, where renters can serve drinks or other refreshments. It is on wheels, and can be positioned anywhere in the Hall or Boardroom.
ADDITIONAL TABLES
· One oak table and two small black side tables are available in the Hall. They are often used for ticket and merchandise sales.
WOODEN BENCHES
· The perimeter of the Hall is lined with cushioned benches, which can provide seating for up to 40 people. There are not moveable.
VISUAL ART
· There is always a visual art show on the walls of the Hall, consisting of art created by members of the Heliconian Club. The artwork cannot be removed, altered, or covered in a manner that touches the art, at any time. Most paintings are available for sale from the artists.
HELICONIAN STAFF
· A trained Heliconian staff member will be onsite during your entire rental. They are responsible for safety & security in the building, and can answer your facility questions.
PRE-ARRANGED SETUP
· The Hall will be set up as per your floorplan and tech needs, in advance of your booked time.
STEINWAY GRAND PIANO
· Renters may use our Steinway Model B grand piano (size: 6’11”). It may be moved anywhere on the raised stage area, but it cannot be removed from the stage for rental events. Please treat it as the special high-end instrument that it is, and supervise all young guests at your event.
AUDIENCE CHAIRS
· 110 matching blue chairs, upholstered.
FOLDING TABLES
· Six 6' tables and five 8' tables (all 29.5 inches wide). Renters should bring their own tablecloths.
COCKTAIL TABLES
· Six round tables available (diameter 26.5”, height 44”).
MUSIC STANDS
· Six non-collapsible metal music stands are available.
SPEAKER'S PODIUM
· Wooden lectern-style podium for presentations and speeches.
KITCHEN
· All major appliances may be used such as refrigerator, freezer, oven, microwave and dishwasher.
· The following items are available to renters: electric kettle, serving platters and bowls, water pitchers.
Please note: The Heliconian Club's formal dishes, teacups, and cutlery are not available to renters. However we are happy to offer our cocktail plates, water glasses or wine glasses as rental extras for your event (additonal fees apply).
For larger dining events, we encourage you to arrange with your own party supply company. All deliveries and pickups for rented party supplies must be confirmed with the Hall at least 1 week in advance.
Renters are welcome to hire any caterer or party rental company they wish - we do not have preferred suppliers. Advance catering deliveries can be arranged with the Hall. Refrigerated storage space is available.
HARVEST TABLE
· The rear Boardroom has a large oak table (48 inches wide, 53 inches long; expandable to a maximum length of 94 inches). It can be used as a food table, meeting table, or for merchandise display. It is on wheels, but must be left in the rear Boardroom.
WOODEN BAR COUNTER
· There is a movable wooden bar, where renters can serve drinks or other refreshments. It is on wheels, and can be positioned anywhere in the Hall or Boardroom.
ADDITIONAL TABLES
· One oak table and two small black side tables are available in the Hall. They are often used for ticket and merchandise sales.
WOODEN BENCHES
· The perimeter of the Hall is lined with cushioned benches, which can provide seating for up to 40 people. There are not moveable.
VISUAL ART
· There is always a visual art show on the walls of the Hall, consisting of art created by members of the Heliconian Club. The artwork cannot be removed, altered, or covered in a manner that touches the art, at any time. Most paintings are available for sale from the artists.
RENTAL EXTRAS
Please contact us so that we can provide you with a personalized quote.
HELICONIAN COCKTAIL PLATES – (100 available)- $15 per 25
HELICONIAN WINE GLASSES – (75 available) - $15 per 25
HELICONIAN WATER GLASSES – (75 available)- $15 per 25
· Please note that our dish rental service is intended for meetings and concerts rather than weddings or large parties. If you are renting additional dishes and glasses from an event rental company, you may not also rent the Club’s supplies.
PIANO TUNING
The piano is tuned on a monthly basis. Tunings specifically for an event are available for an additional cost, and must be booked in advance.
ENTANDEM MUSIC LICENCE FEE – This fee is mandated by Canada's Performing Rights Organizations for all recorded music usage. Contact us for details.
FIREPLACE USE – We have a working fireplace that can be used during your rental. Special safety rules apply. Renters may only burn fire logs supplied by the Hall, with an extra fee of $25 per event.
· Please note: no open flame is allowed in our wooden heritage building. Candles may be used if enclosed by glass.
MICROPHONES & PROJECTOR - Contact us to discuss your needs.
HELICONIAN COCKTAIL PLATES – (100 available)- $15 per 25
HELICONIAN WINE GLASSES – (75 available) - $15 per 25
HELICONIAN WATER GLASSES – (75 available)- $15 per 25
· Please note that our dish rental service is intended for meetings and concerts rather than weddings or large parties. If you are renting additional dishes and glasses from an event rental company, you may not also rent the Club’s supplies.
PIANO TUNING
The piano is tuned on a monthly basis. Tunings specifically for an event are available for an additional cost, and must be booked in advance.
ENTANDEM MUSIC LICENCE FEE – This fee is mandated by Canada's Performing Rights Organizations for all recorded music usage. Contact us for details.
FIREPLACE USE – We have a working fireplace that can be used during your rental. Special safety rules apply. Renters may only burn fire logs supplied by the Hall, with an extra fee of $25 per event.
· Please note: no open flame is allowed in our wooden heritage building. Candles may be used if enclosed by glass.
MICROPHONES & PROJECTOR - Contact us to discuss your needs.
Tech Details
Adjustable stage lighting is included in all rentals.
- Lighting control board
- Dimmable house lights
- Assortment of focused stage lights, which can be controlled by the renter during the event.
Use of our basic sound system is included in all rentals. Your music source may be connected by Bluetooth or cables.
- Tascam sound mixing board, which can be controlled by the renter during the event.
- 2 Mackie powered speakers on stands (included in your rental)
Microphones, extra sound equipment, projector -- Contact us to discuss your needs. Extra fees apply.
- Epson EX3240 digital projector – connects to Mac & Windows laptops.
- Assortment of Shure and Audio-Technica microphones.
- Ability to arrange special tech rentals for your event.
