INCLUDED AMENITIES and furniture
A regular venue rental includes the use of the main Hall, the Boardroom with a portable bar, the kitchen, and the main floor accessible single-stall washroom. On the lower level there is a small lounge (west side), and a women’s and a men's multi-stall washroom, each with a cloakroom.
An accessibility ramp is located at the east end of the building, available from the laneway located along the north side of the building.
An accessibility ramp is located at the east end of the building, available from the laneway located along the north side of the building.
CAPACITY
According to official fire regulations, the maximum number of people allowed in the building is 124. This includes all performers, volunteers, Hall staff, catering staff, photographers and attendees/guests. The renter is responsible for limiting the number of people in the building to 124 for their rental event.
The capacity limits change depending on a number of variables:
Click Here for a PDF Floor Plan of the Heliconian Hall
Click Here for a DXF Floor Plan of the Heliconian Hall
The capacity limits change depending on a number of variables:
- 105 persons for events seated at tables
- 91 persons (excluding catering, serving, and building staff) for any event at which alcohol is served.
Click Here for a PDF Floor Plan of the Heliconian Hall
Click Here for a DXF Floor Plan of the Heliconian Hall
FEATURES OF HELICONIAN HALL
Permanent Features:
STEINWAY GRAND PIANO
· A Steinway Model B grand piano (size: 6’11”). It may be moved anywhere on the raised stage area, but it cannot be removed from the stage for rental events.
VISUAL ART
· There is always a visual art show on the walls of the Hall consisting of art created by members of the Heliconian Club, which changes bi-monthly. The artwork cannot be removed, altered, or covered in a manner that touches the art, at any time.
WOODEN BENCHES
· The perimeter of the Hall is lined with cushioned benches, which can provide seating for up to 40 people. They can be moved within the space.
HARVEST TABLE
· The Boardroom has a large oak harvest table, 48 inches wide, and 53 inches long minimum (with 41 extra inches in additional leaves, for a maximum length of 94 inches). It can be used as a buffet table, meeting table, or for merchandise display.
ADDITIONAL TABLES
· There are two other wood tables at renters’ disposal. They are often used for box office, merchandise sales, or for recording equipment.
Optional Features:
CHAIRS
· 110 matching blue chairs. Chairs are stored out of sight if not needed. (Combined with benches around the perimeter of the Hall, this can create the maximum seating capacity.)
FOLDING TABLES
· Six 6' tables and six 8' tables (all 29.5 inches wide) are available to be used.
PULL-DOWN SCREEN
· Located above the stage, the screen measures 83.5” wide. Projecting onto the area above the proscenium is an excellent alternative and provides better sightlines for the audience.
MUSIC STANDS
· Major appliances can be used such as refrigerator, freezer, oven, microwave and dishwasher
· The following items are available to renters: two large coffee urns, electric kettle, serving platters and bowls, water pitchers
STEINWAY GRAND PIANO
· A Steinway Model B grand piano (size: 6’11”). It may be moved anywhere on the raised stage area, but it cannot be removed from the stage for rental events.
VISUAL ART
· There is always a visual art show on the walls of the Hall consisting of art created by members of the Heliconian Club, which changes bi-monthly. The artwork cannot be removed, altered, or covered in a manner that touches the art, at any time.
WOODEN BENCHES
· The perimeter of the Hall is lined with cushioned benches, which can provide seating for up to 40 people. They can be moved within the space.
HARVEST TABLE
· The Boardroom has a large oak harvest table, 48 inches wide, and 53 inches long minimum (with 41 extra inches in additional leaves, for a maximum length of 94 inches). It can be used as a buffet table, meeting table, or for merchandise display.
ADDITIONAL TABLES
· There are two other wood tables at renters’ disposal. They are often used for box office, merchandise sales, or for recording equipment.
Optional Features:
CHAIRS
· 110 matching blue chairs. Chairs are stored out of sight if not needed. (Combined with benches around the perimeter of the Hall, this can create the maximum seating capacity.)
FOLDING TABLES
· Six 6' tables and six 8' tables (all 29.5 inches wide) are available to be used.
PULL-DOWN SCREEN
· Located above the stage, the screen measures 83.5” wide. Projecting onto the area above the proscenium is an excellent alternative and provides better sightlines for the audience.
MUSIC STANDS
- Six non-collapsible, metal music stands are available to be used.
· Major appliances can be used such as refrigerator, freezer, oven, microwave and dishwasher
· The following items are available to renters: two large coffee urns, electric kettle, serving platters and bowls, water pitchers
- Please note: glassware, dishes, coffee mugs, teacups, cutlery and all cookware are not available so must be provided by renter.
EXTRA AMENITIES AND SERVICES AVAILABLE
PIANO TUNING – The piano is tuned on a monthly basis. Tunings specifically for an event are available at cost ($180 plus HST), but must be booked in advance.
ENTANDEM MUSIC LICENCE FEE – This fee is mandatory for all recorded music usage and generally costs between $35 and $100
FIREPLACE USE – fire log supplied by the Club - $25
COCKTAIL TABLES – six round tables available (diameter 26.5”, height 44”) - $50 flat fee
PROJECTOR – standard projector - $25
LECTERN – includes goose-neck microphone - $15
HAND-HELD MICROPHONE, SM58 (two available) – $10
HAND-HELD MICROPHONE, AT2010 (one available) - $15
COFFEE SERVICE – for 30 including one urn, caffeinated or decaffeinated coffee, cups, saucers, sugar, dairy - $30
COFFEE SERVICE – for 60 including 2 urns, caffeinated and/or decaffeinated, cups, saucers, sugar, dairy - $50
COCKTAIL PLATES – (100 available)- $15 per 25
WINE GLASSES – (75 available) - $10 per 25
WATER GLASSES – (75 available)- $10 per 25
Please note that the dish rental service is intended for meetings and concerts rather than weddings or large parties. The extra coffee service on offer is not available for catered events. If you are renting additional dishes and glasses from an event rental company, you may not also rent the Club’s supplies.
ENTANDEM MUSIC LICENCE FEE – This fee is mandatory for all recorded music usage and generally costs between $35 and $100
FIREPLACE USE – fire log supplied by the Club - $25
COCKTAIL TABLES – six round tables available (diameter 26.5”, height 44”) - $50 flat fee
PROJECTOR – standard projector - $25
LECTERN – includes goose-neck microphone - $15
HAND-HELD MICROPHONE, SM58 (two available) – $10
HAND-HELD MICROPHONE, AT2010 (one available) - $15
COFFEE SERVICE – for 30 including one urn, caffeinated or decaffeinated coffee, cups, saucers, sugar, dairy - $30
COFFEE SERVICE – for 60 including 2 urns, caffeinated and/or decaffeinated, cups, saucers, sugar, dairy - $50
COCKTAIL PLATES – (100 available)- $15 per 25
WINE GLASSES – (75 available) - $10 per 25
WATER GLASSES – (75 available)- $10 per 25
Please note that the dish rental service is intended for meetings and concerts rather than weddings or large parties. The extra coffee service on offer is not available for catered events. If you are renting additional dishes and glasses from an event rental company, you may not also rent the Club’s supplies.
Tech Details
Lighting:
Please note that lighting instruments are not to be re-focused without express written permission of the Heliconian Hall staff.
Sound:
- ETC Smart Fade 1248 Lighting Console
- 6 x 4 pack dimmer units (various manufacturers)
- 12 x ETC Source4 Ellipsoidal, Lamped with 575w HPL. 26 and 19 degree barrels.
- 6 x ETC Parnel. Lamped with 575w HPL. Equipped with Barn Doors
- 2x PAR56 Cans
Please note that lighting instruments are not to be re-focused without express written permission of the Heliconian Hall staff.
Sound:
- Tascam Model 16 analog mixer with multi-track digital recorder and audio interface
- 2 x Mackie SRM212 V-Class Powered LoudSpeakers (Either Floor or stand mounted)
- 1 x DBX DriveRack PA2 Speaker Management System
- 1 x Shure CVG12-B/C 12in Cardioid Podium Mic (included with lectern) (extra cost)
- 2 x Shure SM58s Handheld Microphone (extra cost)
- 1 x Audio-Technia AT2010 Handheld Microphone (extra cost)
- 2 x Røde NT5 SDC Microphones and spreader bar (extra cost)
